Category: Expenses

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Expenses News QuickBooks Release Notes Timesheet

ClickTime 6.85

With the release of ClickTime version 6.85, we've improved our integration with QuickBooks and added administrative controls for you to limit which employees may enter time off.

  1. ClickTime Connector for use with QuickBooks® – Data Synchronization: We added the ability to copy people, customers, jobs and service items from QuickBooks and import them into ClickTime.

  2. ClickTime Connector for use with QuickBooks® – Setup Wizard: We added a setup wizard to help get you started with QuickBooks integration.

  3. Leave Type Controls: You can now control which employees have the ability to enter time off. You can further limit which leave types (e.g. vacation, sick leave, PTO, etc.) each person may enter time against. These settings can be controlled when editing an employment type or while editing a leave type.

  4. Chilean Peso: We added the Chilean Peso (CLP) as a currency option. You can now enter your expense items in this currency. You may also select the Chilean Peso as your company's primary currency via Company Preferences.

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Beta Testing Expenses Release Notes Timesheet Web Services

ClickTime 6.81

Following up on last week's release comes ClickTime version 6.81. The update includes improvements to our Day View beta, horizontal timesheet reports, list views, expense tracking, web services and more. The changes are as follows:

  1. Day View (beta) – We implemented numerous bug fixes and interface improvements.

  2. Horizontal Timesheet Reports – We refined the recently redesigned and rebuilt horizontal timesheet reports that appear in the "Reports" area under the Company tab and the "My Reports" area under the Personal tab. We changed how time off appears in the report and made some other cosmetic changes to fit more information per page. We're also working on additional enhancements based on the feedback we're getting.

  3. List Views – We fixed an issue so that when reactivating a project from the Project list view, the project's associated client automatically gets reactivated if necessary. Additionally, deactivating a client from the Client list view will automatically deactivate all of its associated projects.

  4. Division List Export – We added the ability to export custom fields associated with divisions when running the "Division List Export" report.

  5. Web Services – We added a new method for obtaining detail information about divisions.

  6. Expenses – We fixed an issue which caused the wrong name to appear when a manager or administrator prints another person's expense sheet.
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Beta Testing Expenses News Release Notes Timesheet

ClickTime 6.8

We are happy to announce the release of ClickTime version 6.8. The update includes new functionality and performance improvements to our Timesheet View and Horizontal Timesheet reports. The changes are as follows:

  1. New Horizontal Timesheet Reports – We rebuilt the horizontal timesheet reports that appear in the "Reports" area under the Company tab and the "My Reports" area under the Personal tab. You can now run these reports for any length of time (no more 16-day limit!) and all supported browsers and operating systems can access the HTML and PDF versions of this report. In addition to a new look-and-feel that matches what's seen in Timesheet View, you can now control whether it includes client, task, phase and sub-phase information in the report.

  2. Timesheet View – We've made improvements to the printable (PDF) version based on customer feedback. Printing a timesheet from the Timesheet View will now produce the same result as printing the Horizontal Timesheet report.

  3. Day View (beta) – We implemented numerous improvements and bug fixes to the beta time entry screen. We also added the ability to delete a time entry by entering a zero in the hours field (unless your account is configured to allow zero-hour entries). We appreciate all of the customers who are giving us feedback on this new time entry page.

  4. Week View – We made various improvements to the Week View time entry interface including the ability to delete a time entry by entering a zero in the hours field (unless your account is configured to allow zero-hour entries).

  5. Updated UI – We updated the look-and-feel of many of the pages under the Personal tab and made some minor enhancements to other pages.

  6. Expenses – We made it easier for administrators and managers to print or download employee expense sheets and receipts while reviewing expense sheets.

  7. Fluid App Support – You can now login using Fluid web apps created from Fluid 1.0.

  8. Web Browser Compatibility – We continue to support the most current versions of the most popular web browsers. This includes Chrome 11 and versions 3.6 and newer of Firefox. Check out the ClickTime system requirements for more information.
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Estimation Expenses News Release Notes Timesheet

ClickTime 6.7

We are very happy to announce the release of ClickTime version 6.7. The update includes new managerial permissions and advanced list views to manage your employees, clients, jobs, tasks and divisions. The changes are as follows:

  1. Managerial Permissions - You can now grant and remove a manager's ability to view employee, client, job, task, expense and division lists. When a manager doesn't have the ability to view one or more of these lists, the corresponding navigational links will be hidden. In addition to these new options, we've improved how the managerial permissions are organized and displayed when adding and editing people.

  2. List Views – We've significantly enhanced the functionality and customizability of managing lists of people, clients, jobs, tasks and divisions. You can now add and remove columns in each of these list views, including custom fields. Searching a list will search all visible columns. Additionally, columns can be re-ordered and resized to adapt the lists to each person's preference. For example, you can now add to the "people list" a person's designated timesheet approver, employment type and division. Or add a project's estimated hours and location to the job list and then search for all projects being worked on by the New York office.

  3. Updated UI – Along with the new look of our list views, we've started updating the look and feel of other pages under the Company tab. You'll notice the modernized interface when adding and editing people, clients, jobs, tasks and divisions. You can expect to see these changes in other areas of ClickTime over the next few months.
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Beta Testing Expenses News QuickBooks Release Notes Timesheet

ClickTime 6.61

We are happy to announce the release of ClickTime version 6.61. The update includes new versions of the ClickTime Desktop Application and the ClickTime Connector for use with QuickBooks®. The changes are as follows:

  1. Desktop App - The ClickTime Desktop Application is now at version 3.01. The beta testing process is now completed and the application is available to all customers. If you have a previous beta version installed, you should be prompted to update to the new version upon opening the application. Otherwise, after signing in, you can download and install the new version from the Applications section under the Personal tab.

  2. Day View Beta – We've made the new version of our Day View beta available to more customers. An option to "Try New Day View" will appear on the original Day View if your company has access to the new beta.

  3. ClickTime Connector for use with QuickBooks® – An updated beta version is now available to all customers. If you have a previous beta version installed, you should be prompted to update to the new version upon opening the application. Otherwise, to download and use the new Connector for QuickBooks®, make sure your accounting application is set to QuickBooks in your company preferences, and then go to the Integration section under the Company tab.

  4. Payroll Report – We updated the payroll report to include only approved timesheets when specified. The payroll report can be accessed from the People category under the Reports menu.
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Beta Testing Expenses News Release Notes Timesheet Web Services

ClickTime 6.6

We are happy to announce the release of ClickTime version 6.6. The update includes new expense tracking functionality and significant updates to the Day View beta. The changes are as follows:

  1. Expense Receipts - We added the ability to upload receipt images to your expense sheets. You can now easily attach an image for any expense you add to your expense sheet. The receipt image may be in a PNG, BMP, JPG, GIF, TIFF or PDF format.

  2. Day View Beta - We updated the new Day View beta time entry screen. New features include support for start-and-end times and break time, as well as stopwatch improvements. Now anyone can choose to input their timesheet using start-and-end times (e.g. start at 10am and end at 11:30am) via the Options menu.

  3. Timesheet View - We made various improvements to the new Timesheet View. The improvements include consistent ordering of comments between the on-screen and corresponding printable PDF version.

  4. New Currency Options - We added the Central African CFA franc and the Czech Koruna as currency options. You can now enter your expense items in these currencies. You may also select either of these as your company's primary currency via Company Preferences.

  5. Timesheet Review - We significantly improved the performance of the Timesheet Review. This is most noticeable when reviewing hundreds of timesheets at a time.

  6. Desktop App - The beta version of the ClickTime Desktop Application now properly enforces note requirements with each time entry when a person is configured for it. 

  7. Web Services - We updated web services to properly verify that a note exists when a person is required to enter notes with each time entry.

  8. Bulk Editing - Your date format preference (mm/dd/yyyy or dd/mm/yyyy) is now reflected when selecting the date range and previewing the data you want to edit.

  9. Advanced Billing Rates - The advanced billing rate options are now available to Corporate customers only. Existing customers on the Basic plan who were already using an advanced billing rate model will be able to continue using their current account without any changes.
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Beta Testing Expenses News QuickBooks Release Notes

QuickBooks 2011 Compatibility

QuickBooks 2011 We are happy to announce that the ClickTime Web Application and the ClickTime Connector for use with QuickBooks® are compatible with the recently released QuickBooks 2011. The ClickTime Connector for use with QuickBooks, a public beta available to all customers, allows companies to integrate timesheet and expense data seamlessly with QuickBooks Pro, QuickBooks Premier, and QuickBooks Enterprise (2005-2011). The latest version of the Connector now confirms that time tracking is enabled in your QuickBooks file before you can start importing time.

To download and use the latest public beta of the Connector, just sign in and set your accounting application to QuickBooks in your company preferences, and then go to the Integration section under the Company tab. If you have already installed a previous beta version, it will automatically update itself the next time you open the Connector.

The ClickTime Connector is a big improvement over the old IIF export formats. We encourage all QuickBooks users to try the new ClickTime Connector and let us know if you have any issues or enhancement requests.

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Beta Testing Expenses Mobile Devices News QuickBooks Release Notes Timesheet

ClickTime 6.51

We are happy to announce the release of ClickTime version 6.51. The update includes new billing rate functionality and improved workflow and navigation improvements. The changes are as follows:

  1. Billing Rates – We added the ability to set your clients, projects, jobs, tasks and employees to use a default company billing rate. Along with other new billing rate workflow improvements, you can now easily implement changes to your company's billing rates as of a specific date in the past and apply those changes to locked and unlocked timesheets.

  2. Navigation Improvements – We removed and reorganized some options in the navigation to simplify your selection, and to minimize the vertical space needed when using the application. There are now only two primary areas designated by tabs: Personal and Company. The ClickTime Desktop Application can now be downloaded from the "Applications" area under the Personal tab. The ClickTime Connector for use with QuickBooks can now be downloaded from the Integration section under the Company tab. The "help" and "sign out" links are now in the top-right corner on all pages. The links for entering expense sheets will no longer be shown to customers who don't utilize the feature.

  3. ClickTime Desktop Application – Our friends at Archetype have fixed several issues in what hopefully will be the final beta release. This update fixes issues reported by customers regarding offline mode usage, and improved time zone support when entering and displaying start and end times with each timesheet entry. This beta version of the Desktop Application is available to all customers from the Applications section under the Personal tab after signing in. If you have a previous beta version installed, you should be prompted to update to the new version upon opening the application. Please let us know if you have any issues, suggestions or other comments about the application. Your feedback is very important to us.

  4. Updated Mobile Sign-In Page – We updated the mobile sign-in page for non-WebKit-based browsers.

  5. Nigerian Naira – We added the Nigerian Naira (NGN) as a currency option. You can now enter your expense items in this currency. You may also select the Naira as your company's primary currency via Company Preferences.
Categories
Beta Testing Expenses Mobile Devices News QuickBooks Release Notes Timesheet

ClickTime 6.5

We are happy to announce the release of ClickTime version 6.5. The update includes a new Timesheet View, improved timesheet approval workflow and much more.  The changes are as follows:

  1. Timesheet View – We rebuilt the Timesheet View with a brand new look and implemented some great
    new methods for reviewing your timesheet. The new view gives you the option to summarize your timesheet by clients, jobs, phases, sub-phases or tasks across each
    timesheet.

  2. Timesheet Approval Workflow Improvements – We've streamlined common processes for managers and administrators. The improvements are especially helpful when you need to edit someone else's timesheet that was previously submitted for approval or was already approved.

  3. ClickTime Connector for use with QuickBooks® – This is now a public beta available to all customers. Just sign in and set your accounting application to QuickBooks in your company preferences, and then go to the Download tab to get the Connector. We've disabled the old "QuickBooks Reimbursable Expense Export (beta)" report. The new ClickTime Connector is a big improvement over the old IIF export formats. We encourage all QuickBooks users to try the new ClickTime Connector and let us know if you have any issues or enhancement requests.

  4. Updated Reports – We improved the appearance of several reports in the My Reports section under the Personal tab.

  5. Apple iOS 4 Support – We officially support Apple's newest iPhone and the iOS 4 update. You can use our Mobile Edition as well as the main web application with your iOS-based mobile devices.

  6. Mongolian Tugrik – We added the Mongolian Tugrik (MNT) as a currency option. You can now enter your expense items in this currency. You may also select the Tugrik as your company's primary currency via Company Preferences.

  7. Documentation – We updated the online and PDF
    documentation to reflect the most recent updates. Administrators may
    download the user manuals (PDF) from the Quick View page after
    signing in. The online help is available by clicking the "help" links
    that appear in the upper and lower right-corners of every page after
    signing in to ClickTime.
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Expenses Release Notes Timesheet

ClickTime 6.0

We are happy to announce ClickTime version 6.0 which introduces enhanced project and job estimation features. This update also includes a sign-in page refresh, new management dashboard, and updated reporting options.
The changes are as follows:

  1. Job Estimation – you can now create and manage estimates for your jobs and projects in up to six different ways. In addition to being able to define one estimate for the job as a whole, with the new Advanced Job Estimation module, you can now choose to break down estimates by person or by month (e.g. “we are expecting to work 100 hours per month for this project”). All customers can also now define estimates in hours or billed amounts (e.g. “we told the client the project will cost them $25,000”). You can enable and configure job estimation in your company preferences.
  2. Estimation Management – along with all of the new estimation options, there is a new robust management interface for entering estimates and viewing progress as well as comparing multiple projects at the same time. Once job estimation is enabled in your company preferences, the "Estimates" option will appear in the top navigation bar under the Company tab.
  3. Quick View Dashboard – your management dashboard has been updated with a new interface which includes easy access to your saved and favorite reports. A new estimation dashboard panel also provides at-a-glance viewing of your projects that are most in danger of going over budget.
  4. Updated "Job Estimate Comparison Report" – this report has been
    updated to include a new design and to provide easy options for producing
    HTML, Excel or PDF reports from any browser and OS.
  5. Updated "Export Job List" Report – this report has been
    updated so that either the estimated time or estimated billed amount is exported according to your estimation configuration. No estimate value is exported for the job when you break down estimates by person or month.
  6. Invoice Report – you can now include your billable expenses as well as your time on client invoices.
  7. Enhanced QuickBooks Support – we now support the most recent U.S. releases of QuickBooks 2009 with our QuickBooks export reports. We also updated the IIF time export report to export the billable status when either jobs or tasks are configured as billable/non-billable.
  8. IE 8 – Microsoft's new release of Internet Explorer, version
    8 is supported with ClickTime. A couple of features will require
    turning on IE 7 compatibility mode.
  9. Updated Manual and Online Help – the PDF manual and our online help has been updated to include more screen shots and information regarding existing and new features.
  10. New Video Walkthroughs – new video tutorials are available, including a walkthrough of the new estimation features. Click the "Video Walkthroughs" link in the right bar of the Quick View page to access them.
  11. QuickDay and Zero-Hour Time Entries – QuickDay will now replicate zero-hour time entries from a previous day to your current day. This works when your account is configured to allow zero-hour time entries.
  12. Updated Sign-In Page – We figured the sign-in page was finally due for a face lift.
  13. Estimation Value Defaults – The default value of a job estimate changed from zero to being blank (no value). Any existing jobs that had an estimation value of zero hours will now appear as blank. This helps distinguish jobs you haven't entered an estimate for (i.e. blank) versus jobs you expect to perform no work on (e.g. “I estimate putting in zero hours this month on project A”).