Category: QuickBooks

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Expenses News QuickBooks Release Notes Timesheet

ClickTime 7.34

We are happy to announce the release of ClickTime version 7.34 with improvements to the employee detail page. Here's what's new in this release:

  1. Design Preview of Employee Detail Page – We added support for the "by person" billing rate model and improved keyboard navigation, in-line messaging, and error handling.
  2. ClickTime Connector for use with QuickBooks® – We fixed an expense export issue in our Connector tool which affected QuickBooks 2011 Accountant's Edition R12. Installed versions of the Connector will get updated automatically the next time they are opened.
  3. Timesheet Entry – We revised the message that appears when one or more timesheet entries cannot be saved due to incomplete information or network connectivity issues. This change is reflected on the Day View and Week View timesheet entry screens.
  4. Billing Changes – Beginning in August, emailed invoices from ClickTime will now include PDFs.
  5. Bugfix: DCAA – Fixed an issue where, under certain conditions, DCAA audit notes weren't being properly stored and retrieved.
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Expenses News QuickBooks Release Notes Timesheet

ClickTime 7.12

With today's release of ClickTime version 7.12, we've improved the Week View timesheet entry page, updated some reports and confirmed QuickBooks 2013 compatibility:

  1. WeekView-gridClickTime Week View - Notes EntryWeek View – We improved several things about the user interface including getting more results when searching for projects and tasks, moving note icons closer to their corresponding hour value and cleaner notes entry.

  2. QuickBooks 2013 Compatibility – The ClickTime Web Application and the ClickTime Connector for use with QuickBooks® are compatible with the recently released QuickBooks 2013. The ClickTime Connector for use with QuickBooks allows companies to integrate timesheet and expense data seamlessly with QuickBooks Pro, QuickBooks Premier, and QuickBooks Enterprise (2005-2013).

  3. Reports Updated – We updated three more pre-built reports to include options for viewing the report directly in your browser (HTML) or export them to PDF or Excel for all supported browsers and platforms. The updated reports also can display your company logo in the page header.
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Expenses QuickBooks Release Notes Timesheet

Set Your QuickBooks Class For Each Timesheet Entry

ClickTime supports importing time data into QuickBooks and associating that time with QuickBooks Classes. Through the use of a custom field in ClickTime, you can define the QuickBooks Class for people, clients, jobs, tasks or divisions. Last week we extended these capabilities to enable selecting the Class as each timesheet entry is created. This creates greater flexibility for ClickTime customers who utilize class tracking in QuickBooks.

QB_Class_Custom_FieldCreate the QuickBooks Class custom field in your ClickTime account by following these steps:

  1. Sign in as a ClickTime administrator, go to your Company Preferences and click the Custom Fields option.
  2. Click the "Add Custom Field" button.
  3. Enter "QB_Export_Class" as the custom field name.
  4. Enter a display name that describes your class values (e.g. profit center, location, etc.).
  5. Select "Timesheet Entry" as the association.
  6. Enter your class values in the field provided with each value on its own line.
  7. Click the "Save" button.

That's it! Now when you enter time on your timesheet, the Class value can be selected. The Class information will be transferred automatically to QuickBooks the next time you use the ClickTime QuickBooks Connector.

The ClickTime Connector for use with QuickBooks® seamlessly transfers time and expense sheet data to QuickBooks Pro, QuickBooks Premier, and QuickBooks Enterprise (2006-2012). The QuickBooks Connector communicates directly with QuickBooks, making it more efficient than traditional IIF export/import methods.

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QuickBooks Release Notes Timesheet

ClickTime Update Released – Version 6.95.2

We updated ClickTime to version 6.95.2, which includes an improvement to the ClickTime Connector for use with QuickBooks® and other enhancements as follows:

  1. ClickTime Connector for use with QuickBooks® – We've resolved an issue experienced by a couple of customers when exporting time to QuickBooks. The Connector will now export time off (vacation, sick days, etc.) to QuickBooks only if you've enabled and configured Leave Type Controls. The Leave Type Controls determine who in your company may enter time off.

  2. Horizontal Timesheet Report – We resolved an issue caused when a timesheet included custom fields, time off, and notes that described the time off.

  3. Web Browser Compatibility – We continue to support the most current versions of the most popular web browsers. This includes the recently released Chrome 17 and Firefox 10. Check out the ClickTime system requirements for more information about supported browsers.
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Expenses News QuickBooks Release Notes Timesheet

ClickTime 6.95

With ClickTime version 6.95, we released the new Day View time entry screen (no more beta), updated the ClickTime Connector for use with QuickBooks® and introduced other enhancements as follows:

  1. Day View – The new time entry interface is out of beta and is now available. We improved performance, fixed lots of bugs and added support for several features including zero-hour time entry, Quick Day and enhanced search capabilities to find the correct client, project and task for your timesheet entries. We want to thank all of our customers who used the beta version during the past several months and provided us with feedback. Your assistance is greatly appreciated.

  2. Timesheet Override - Administrators now have the ability to temporarily circumvent job list and task list controls, as needed, when overriding another person's timesheet. Additionally, you will now get the new Day View functionality when editing another person's timesheet.

  3. ClickTime Connector for use with QuickBooks® – We've made numerous improvements to our QuickBooks integration, including the ability to export time off and an easier-to-use main menu. You can also now export data to Canadian and UK versions of QuickBooks.

  4. Update Vacation and Sick Leave Balances - We fixed an issue with sorting long employee lists. Now you can more easily select the people whose vacation and sick leave balances need to be updated.

  5. Job Availability Report – We updated the report to make it easily sortable when used with Excel. Now you can quickly and easily see which jobs each person may enter enter time against across your company.

  6. Web Browser Compatibility – We continue to support the most current versions of the most popular web browsers. This includes the recently released Chrome 16 and Firefox 9. Check out the ClickTime system requirements for more information about supported browsers.
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Beta Testing Expenses News QuickBooks Release Notes Timesheet

ClickTime 6.87

With the release of ClickTime version 6.87, we added the ability to duplicate clients and introduced other enhancements as follows:

  1. Duplicate a Client – You can now easily create a new client by duplicating an existing client. When duplicating the client, you will have the option to duplicate the billing rates, custom field values, and jobs associated with the client. When you duplicate the client's jobs, you may also duplicate each job's structure (e.g. phases and sub-phases) and restriction settings.

  2. Desktop Application – We improved tabbing between fields for people who prefer using keyboard-based field-to-field navigation. We also improved reliability under situations when an unreliable internet connection causes the application to flip quickly back-and-forth between an online and offline state. The next time you launch the Desktop Application it will automatically update to the latest version.

  3. ClickTime Connector for use with QuickBooks® – We fixed a couple of issues reported by customers regarding specific QuickBooks settings.

  4. Vertical Timesheet – We updated the Vertical Timesheet report to sort each day's entries by the start and end times as provided (for example, a timesheet entry starting for 10am to 11am appears before one that starts at 2pm and ends at 4pm).

  5. Day View (beta) – We fixed some issues that could cause timesheet entries to get duplicated.

  6. Ukrainian Hryvnia: We added the Ukrainian Hryvnia (UAH) as a currency option. You can now enter your expense items in this currency. You may also select the Ukrainian Hryvnia as your company's primary currency via Company Preferences.

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Expenses News QuickBooks Release Notes Timesheet

ClickTime 6.85

With the release of ClickTime version 6.85, we've improved our integration with QuickBooks and added administrative controls for you to limit which employees may enter time off.

  1. ClickTime Connector for use with QuickBooks® – Data Synchronization: We added the ability to copy people, customers, jobs and service items from QuickBooks and import them into ClickTime.

  2. ClickTime Connector for use with QuickBooks® – Setup Wizard: We added a setup wizard to help get you started with QuickBooks integration.

  3. Leave Type Controls: You can now control which employees have the ability to enter time off. You can further limit which leave types (e.g. vacation, sick leave, PTO, etc.) each person may enter time against. These settings can be controlled when editing an employment type or while editing a leave type.

  4. Chilean Peso: We added the Chilean Peso (CLP) as a currency option. You can now enter your expense items in this currency. You may also select the Chilean Peso as your company's primary currency via Company Preferences.

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ClickTime 6.74

ClickTime version 6.74 includes improvements to our Day View (beta) interface and reporting. The changes are as follows:

  1. Day View (beta) – We implemented numerous bug fixes and are now happy to make the beta available to nearly all customers. If you haven't already started using it, the new Day View interface sports an updated look-and-feel, auto-saving of time entries and various user-configurable options including the use of start and end times (e.g. I worked from 9:30am to 11am on Project X).

  2. Vertical Timesheet Report - Break time values will now appear in the Vertical Timesheet report.

  3. Division List View - We fixed an issue affecting a couple of companies which caused some divisions to not appear in the Division list.

  4. ClickTime Connector for use with QuickBooks® – After some back and forth, Intuit's QuickBooks support team confirmed that the QuickBooks Pro 2011 R6 update resolves the issue caused by the prior R4 and R5 updates which may result in the ClickTime Connector appearing to freeze while trying to communicate with your QuickBooks file. If you are experiencing this problem, please upgrade your QuickBooks 2011 application with the R6 update.

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Beta Testing Expenses News QuickBooks Release Notes Timesheet

ClickTime 6.61

We are happy to announce the release of ClickTime version 6.61. The update includes new versions of the ClickTime Desktop Application and the ClickTime Connector for use with QuickBooks®. The changes are as follows:

  1. Desktop App - The ClickTime Desktop Application is now at version 3.01. The beta testing process is now completed and the application is available to all customers. If you have a previous beta version installed, you should be prompted to update to the new version upon opening the application. Otherwise, after signing in, you can download and install the new version from the Applications section under the Personal tab.

  2. Day View Beta – We've made the new version of our Day View beta available to more customers. An option to "Try New Day View" will appear on the original Day View if your company has access to the new beta.

  3. ClickTime Connector for use with QuickBooks® – An updated beta version is now available to all customers. If you have a previous beta version installed, you should be prompted to update to the new version upon opening the application. Otherwise, to download and use the new Connector for QuickBooks®, make sure your accounting application is set to QuickBooks in your company preferences, and then go to the Integration section under the Company tab.

  4. Payroll Report – We updated the payroll report to include only approved timesheets when specified. The payroll report can be accessed from the People category under the Reports menu.
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Beta Testing Expenses News QuickBooks Release Notes

QuickBooks 2011 Compatibility

QuickBooks 2011 We are happy to announce that the ClickTime Web Application and the ClickTime Connector for use with QuickBooks® are compatible with the recently released QuickBooks 2011. The ClickTime Connector for use with QuickBooks, a public beta available to all customers, allows companies to integrate timesheet and expense data seamlessly with QuickBooks Pro, QuickBooks Premier, and QuickBooks Enterprise (2005-2011). The latest version of the Connector now confirms that time tracking is enabled in your QuickBooks file before you can start importing time.

To download and use the latest public beta of the Connector, just sign in and set your accounting application to QuickBooks in your company preferences, and then go to the Integration section under the Company tab. If you have already installed a previous beta version, it will automatically update itself the next time you open the Connector.

The ClickTime Connector is a big improvement over the old IIF export formats. We encourage all QuickBooks users to try the new ClickTime Connector and let us know if you have any issues or enhancement requests.